Duration and Scope of Panel Review
6. A panel review commences on the day on which a first Request for Panel Review is filed with the Secretariat and terminates on the day on which a Notice of Completion of Panel Review is effective.
7. A panel review shall be limited to
(a) the allegations of error of fact or law, including challenges to the jurisdiction of the investigating authority, that are set out in the Complaints filed in the panel review; and
(b) procedural and substantive defenses raised in the panel review.
Responsibility of the Secretary
8. The normal business hours of the Secretariat, during which the offices of the Secretariat shall be open to the public, shall be from 9:00 a.m. to 5:00 p.m. on each weekday other than
(a) in the case of the United States Section of the Secretariat, legal holidays of that Section;
(b) in the case of the Canadian Section of the Secretariat, legal holidays of that Section; and
(c) in the case of the Mexican Section of the Secretariat, legal holidays of that Section.
9. The responsible Secretary shall provide administrative support for each panel review and shall make the arrangements necessary for the oral proceedings and meetings of each panel, including, if required, interpreters to provide simultaneous translation.
10. (1) Each Secretary shall maintain a file for each panel review. Subject to subrules (3) and (4), the file shall be comprised of either the original or a copy of all documents filed, whether or not filed in accordance with these rules, in the panel review.
(2) The file number assigned to a first Request for Panel Review shall be the Secretariat file number for all documents filed or issued in that panel review. All documents filed shall be stamped by the Secretariat to show the date and time of receipt.
(3) Where, after notification of the selection of a panel pursuant to rule 42, a document is filed that is not provided for in these rules or that is not in accordance with the rules, the responsible Secretary may refer the unauthorized filing to the chairperson of the Panel for instructions, provided such authority has been delegated by the Panel to its chairperson pursuant to rule 17.
(4) On a referral referred to in subrule (3), the chairperson may instruct the responsible Secretary to
(a) retain the document in the file, without prejudice to a motion to strike such document; or
(b) return the document to the person who filed the document, without prejudice to a motion for leave to file the document.
11. (1) The responsible Secretary shall forward to the other involved Secretary all orders and decisions issued by the panel. The responsible Secretary shall also forward to the other involved Secretary a copy of all documents filed in the office of the responsible Secretary that are not clearly marked as privileged or proprietary pursuant to subrules 44(2) and 56(1)(a).
(2) If an involved Secretariat makes a written request to the responsible Secretary requesting any privileged or proprietary documents, the responsible Secretary shall forward such documents to the involved Secretariat forthwith.
12. Where under these rules a responsible Secretary is required to publish a notice or other document in the official publications of the involved Parties, the responsible Secretary and the other involved Secretary shall cause the notice or other document to be published in the official publication of the country in which that section of the Secretariat is located.
13. (1) Each Secretary and every member of the staff of the Secretariat shall, before taking up duties, file a Proprietary Information Access Application with each of the CBSA President, the Tribunal, the Secretaria de Economia, the International Trade Administration of the United States Department of Commerce and the United States International Trade Commission.
(2) Where a Secretary or a member of the staff of the Secretariat files a Proprietary Information Access Application in accordance with subrule (1), the appropriate investigating authority shall issue to the Secretary or to the member a Proprietary Information Access Order.
14. (1) The responsible Secretary shall file with the investigating authority one original, and any additional copies required by the investigating authority, of every Proprietary Information Access Application and any amendments or modifications thereto, filed by a panelist, assistant to a panelist, court reporter, interpreter or translator pursuant to rule 47.
(2) The responsible Secretary shall ensure that every panelist, assistant to a panelist, court reporter, interpreter and translator, before taking up duties in a panel review, files with the responsible Secretariat a copy of a Proprietary Information Access Order.
15. Where a document containing proprietary information or privileged information is filed with the responsible Secretariat, each involved Secretary shall ensure that
(a) the document is stored, maintained, handled and distributed in accordance with the terms of any applicable Proprietary Information Access Order;
(b) the inner wrapper of the document is clearly marked to indicate that it contains proprietary information or privileged information; and
(c) access to the document is limited to officials of, and counsel for, the investigating authority whose final determination is under review and
(i) in the case of proprietary information, the person who submitted the proprietary information to the investigating authority or counsel for that person and any persons who have been granted access to the information under a Proprietary Information Access Order with respect to the document, and
(ii) in the case of privileged information filed in a panel review of a final determination made in the United States, persons with respect to whom the panel has ordered disclosure of the privileged information under rule 52, if the persons have filed with the responsible Secretariat a Proprietary Information Access Order with respect to the document.
16. (1) Each Secretary shall permit access by any person to the information in the file in a panel review that is not proprietary information or privileged information and shall provide copies of that information on request and payment of an appropriate fee.
(2) Each Secretary shall, in accordance with subrule 15(c) and the terms of the applicable Proprietary Information Access Order or order of the panel,
(a) permit access to proprietary information or privileged information in the file of a panel review; and
(b) on payment of an appropriate fee, provide a copy of the information referred to in subrule (a).
(3) No document filed in a panel review shall be removed from the offices of the Secretariat except in the ordinary course of the business of the Secretariat or pursuant to the direction of a panel.
Internal Functioning of Panels
17. (1) A panel may adopt its own internal procedures, not inconsistent with these rules, for routine administrative matters.
(2) A panel may delegate to its chairperson
(a) the authority to accept or reject filings in accordance with subrule 10(4); and
(b) the authority to grant motions consented to by all participants, other than a motion filed pursuant to rule 20 or 52, a motion for remand of a final determination or a motion that is inconsistent with an order or decision previously made by the panel.
(3) A decision of the chairperson referred to in subrule (2) shall be issued as an order of the panel.
(4) Subject to subrule 26(b), meetings of a panel may be conducted by means of a telephone conference call.
18. Only panelists may take part in the deliberations of a panel, which shall take place in private and remain secret. Staff of the involved Secretariats and assistants to panelists may be present by permission of the panel.
Computation of Time
19. (1) In computing any time period fixed in these rules or by an order or decision of a panel, the day from which the time period begins to run shall be excluded and, subject to subrule (2), the last day of the time period shall be included.
(2) Where the last day of a time period computed in accordance with subrule (1) falls on a legal holiday of the responsible Secretariat, that day and any other legal holidays of the responsible Secretariat immediately following that day shall be excluded from the computation.
20. (1) A panel may extend any time period fixed in these rules if
(a) adherence to the time period would result in unfairness or prejudice to a participant or the breach of a general legal principle of the country in which the final determination was made;
(b) the time period is extended only to the extent necessary to avoid the unfairness, prejudice or breach;
(c) the decision to extend the time period is concurred in by four of the five panelists; and
(d) in fixing the extension, the panel takes into account the intent of the rules to secure just, speedy and inexpensive reviews of final determinations.
(2) A participant may request an extension of time by filing a Notice of Motion no later than the tenth day prior to the last day of the time period. Any response to the Notice of Motion shall be filed no later than seven days after the Notice of Motion is filed.
(3) A participant who fails to request an extension of time pursuant to subrule (2) may file a notice of motion for leave to file out of time, which shall include reasons why additional time is required and why the participant has failed to comply with the provisions of subrule (2).
(4) The panel will normally rule on such a motion before the last day of the time period which is the subject of the motion.
Counsel of Record
21. (1) A counsel who signs a document filed pursuant to these rules on behalf of a participant shall be the counsel of record for the participant from the date of filing until a change is effected in accordance with subrule (2).
(2) A participant may change its counsel of record by filing with the responsible Secretariat a Notice of Change of Counsel of Record signed by the new counsel, together with proof of service on the former counsel and other participants.
(3) A participant other than an individual must be represented by a counsel of record.
Filing, Service and Communications
22. (1) Subject to subrule 46(1), rule 47 and subrules 50(1), 52(3) and 73(2)(a), no document is filed with the Secretariat until one original and eight copies of the document are received by the responsible Secretariat during its normal business hours and within the time period fixed for filing.
(2) The responsible Secretariat shall accept, date and time stamp and place in the appropriate file every document submitted to the responsible Secretariat.
(3) Receipt, date and time stamping or placement in the file of a document by the responsible Secretariat does not constitute a waiver of any time period fixed for filing or an acknowledgement that the document has been filed in accordance with these rules.
23. The responsible Secretary shall be responsible for the service of
(a) Notices of Intent to Commence Judicial Review and Complaints on Each Party;
(b) Requests for Panel Review on the Parties, the investigating authority and the persons listed on the service list; and
(c) Notices of Appearance, Proprietary Information Access Orders granted to panelists, assistants to panelists, court reporters, interpreter or translators and any amendments or modifications thereto or notices of revocation thereof, decisions and orders of a panel, Notices of Final Panel Action and Notices of Completion of Panel Review on the participants.
24. (1) Subject to subrules (4) and (5), all documents filed by a participant, other than the administrative record, any supplementary remand record and any document required by rule 23 to be served by the responsible Secretary, shall be served by the participant on the counsel of record of each of the other participants, or where a participant is not represented by counsel, on the participant.
(2) A proof of service shall appear on, or be affixed to, all documents referred to in subrule (1).
(3) Where a document is served by expedited delivery courier or expedited mail service, the date of service set out in the affidavit of service or certificate of service shall be the day on which the document is consigned to the expedited delivery courier or expedited mail service.
(4) A document containing proprietary information or privileged information shall be filed and served under seal in accordance with rule 44, and shall be served only on
(a) the investigating authority; and
(b) participants who have been granted access to the proprietary information or privileged information under a Proprietary Information Access Order or an order of the panel.
(5) A complainant shall serve a Complaint on the investigating authority and on all persons listed on the service list.
25. Subject to subrule 26(a), a document may be served by
(a) delivering a copy of the document to the service address of the participant;
(b) sending a copy of the document to the service address of the participant by facsimile transmission or by expedited delivery courier or expedited mail service, such as express mail in the United States or Priority Post in Canada; or
(c) personal service on the participant.
26. Where proprietary information or privileged information is disclosed in a panel review to a person pursuant to a Proprietary Information Access Order, the person shall not
(a) file, serve or otherwise communicate the proprietary information or privileged information by facsimile transmission; or
(b) communicate the proprietary information or privileged information by telephone.
27. Service on an investigating authority does not constitute service on a Party and service on a Party does not constitute service on an investigating authority.
Pleadings and Simultaneous Translation of Panel Reviews in Canada
28. Rules 29 to 31 apply with respect to a panel review of a final determination made in Canada.
29. Either English or French may be used by any person or panelist in any document or oral proceeding.
30. (1) Subject to subrule (2), any order or decision including the reasons therefor, issued by a panel shall be made available simultaneously in both English and French where
(a) in the opinion of the panel, the order or decision is in respect of a question of law of general public interest or importance; or
(b) the proceedings leading to the issuance of the order or decision were conducted in whole or in part in both English and French.
(a) an order or decision issued by a panel is not required by subrule (1) to be made available simultaneously in English and French, or
(b) an order or decision is required by subrule (1)(a) to be made available simultaneously in both English and French but the panel is of the opinion that to make the order or decision available simultaneously in both English and French would occasion a delay prejudicial to the public interest or result in injustice or hardship to any participant,
the order or decision, including the reasons therefor, shall be issued in the first instance in either English or French and thereafter at the earliest possible time in the other language, each version to be effective from the time the first version is effective.
(3) Nothing in subrule (1) or (2) shall be construed as prohibiting the oral delivery in either English or French of any order or decision or any reasons therefor.
(4) No order or decision is invalid by reason only that it was not made or issued in both English and French.
31. (1) Any oral proceeding conducted in both English and French shall be translated simultaneously.
(2) Where a participant requests simultaneous translation of oral proceedings in a panel review, the request shall be made as early as possible in the panel review and preferably at the time of filing a Complaint or Notice of Appearance.
(3) Where the chairperson of a panel is of the opinion that there is a public interest in the panel review, the chairperson may direct the responsible Secretary to arrange for simultaneous translation of any of the oral proceedings in the panel review.
32. Each participant shall bear the costs of, and those incidental to, its own participation in a panel review.